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BrightBadge

Staff Onboarding

Welcome to the team. This takes about 5 minutes.

Step 1: Accept your invitation (2 minutes)

Your center's owner adds you in BrightBadge, and you get an invitation email.

  1. Open the email and tap the link. (The invitation shows how many days you have left to finish.)
  2. Personal Info: confirm your name and add your phone number.
  3. Emergency Contacts: optional — add one or two people we can reach in an emergency, or skip.
  4. Security: create a password with at least 8 characters, a number and a special character.
  5. Tap Complete Profile.

You'll see Your Staff Code — six digits that are yours alone. Then tap Go to Dashboard.

Step 2: Find your codes (1 minute)

Sign in any time at bright-badge.com/auth/login. Your dashboard shows My Staff Code and the Site ID — tap either one to copy it.

Your staff code is like a house key: keep it to yourself and never share it. If it's ever lost or someone else learns it, ask your owner to regenerate it — the old code stops working.

Daycare Staff Codes: Add Employees & Secure Your Kiosk | BrightBadgeWatch on YouTube

Step 3: Open the kiosk (1 minute)

The kiosk is the tablet or computer at your front door where families check children in and out.

  1. On your dashboard, tap Sign In to Kiosk (or open bright-badge.com/site-kiosk on the kiosk device).
  2. Enter the Site ID and your six-digit staff code.
  3. Tap Access Site Kiosk.

The kiosk shows your name as the staff member who opened it. It closes on its own after 4 hours.

Step 4: Help families check in and out (1 minute)

  1. The parent (or someone they've authorized) enters their email and six-digit pickup code, then taps See My Children.
  2. They tap their child, sign on the screen, confirm, and tap Complete Check In or Complete Check Out.
  3. They tap Next Parent so the screen is ready for the next family.

Families only ever see their own children. If someone's child doesn't appear, don't work around it — ask your owner or the child's parent.

End of the day: tap End Site Session, then Yes, Close Site, and enter your staff code.

Daycare Sign-In Kiosk: Signed Drop-Off & Pickup | BrightBadgeWatch on YouTube

Quick reference

  • Open the kiosk: Site ID + your staff code → Access Site Kiosk
  • Families sign in with: their email + their six-digit pickup code
  • Close the kiosk: End Site Session → Yes, Close Site → your staff code
  • Your code: never share it; if it's lost, your owner regenerates it

Next: the Staff Guide covers your dashboard, QR check-in with the BrightBadge app, absences and health information.

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